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Email is awfully invasive, no way around it these days, but it’s also awfully effective for all types of communication and response. One of the ways that I’ve found to get a little bit of control over the beast, while also making sure that my responses are well crafted, is to pre-write email responses to many of the common requests I receive. The idea here is to write emails that contain powerful marketing messages while you have the time and mindset to do so and not in a quick response.
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I use Flashpaste. For my most common emails, I just set them up in Outlook as a signature file.